Invoices & POs in.
Records you can trace.

Recutr turns documents from Gmail, IMAP or upload into clean records: extracted, reviewed, matched to POs, and posted to QuickBooks or Xero.

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One desk for invoices & POs

Every document is classified, extracted, and filed with its source file, page, and model run attached.

Native integrations

app.recutr.com/invoices/153887
Recutr invoice detail

The desk,
in use

From trading houses to professional-services firms, finance teams run invoice and PO intake through Recutr without losing the trail.

One pipeline,
from inbox to ledger

Sift classifies, Scribe extracts, Proof checks, Match reconciles POs, and Trace keeps the record. Your team only sees the exceptions.

invoice-1042.pdfInvoice
VendorAcme Supply
Invoice noINV-1042
Total$1,490.00
Confidence98%
PDF · 2 pagesExtracted

Intake & extraction

Gmail, IMAP, or upload. Recutr classifies invoices and POs, then extracts the fields with the source attached.

Maya· 2m

Can you check the tax line? I think the rate changed this month. @finance

👍 2✅ 1
Reply
DecisionRejected
Total does not match the PO

Notes & review

Comment, @mention a teammate, and record a reason on every approve or reject.

PO-2048Partially billed

Acme Supply · $5,000.00

Billed $3,750Remaining $1,250
Invoice exceeds remaining balance

Purchase-order matching

Match invoices to POs, track partial billing, and flag over-billing before payment.

QuickBooksConnected
Batch 018Posted
INV-1042$1,490.00
INV-1043$820.00
Source PDFretry / void

Accounting posting

Approved invoices post to QuickBooks Online or Xero as bills, with the source PDF attached.

Five agents.
One record.

Every document moves through Sift, Scribe, Proof, Match, and Trace. The Desk keeps the final call.

Sift
Scribe
Proof
Match
Trace
The Desk

Sift

Classify01

Sorts incoming files and flags which are invoices and which are purchase orders.

Scribe

Draft02

Reads each document and drafts the invoice or purchase order record.

Proof

Review03

Checks the draft against the source and flags anything uncertain.

Match

Match04

Links invoices to their purchase orders and tracks billing.

Trace

Trace05

Records every upload, extraction, and decision in the activity log.

The Desk

Human

Your team sees the exceptions, approves or rejects with a reason, and keeps the final decision.

Built for finance work
that has to hold up

A document pipeline with a review desk, not another chat window beside your accounting software.

Approval requests post to your Slack channel. Approve or reject in place, and the decision lands on the same audit trail.

"Decided in Slack. Recorded on the invoice."
SlackApprovals
#finance-ops

Approval needed

Acme Supply INV-1042 · $1,490.00

ApproveReject

Decided by @maya

Recorded on the audit trail

Built for observable,
accountable operations.

Every record keeps its source, every decision keeps its actor, and every output keeps its trail.

AI review gate

Every extraction is re-checked against the source. Only a clean pass auto-approves.

Field-level provenance

Each value keeps its page, verbatim quote, model run, and raw JSON.

PO matching

Match invoices to POs with partial billing and over-billing warnings.

Roles & audit

Owner, admin, and member roles, with every decision on the record.

Accounting & exports

Post to QuickBooks or Xero, mirror to Sheets, or export CSV, Excel, JSON.

Workspace Activity

A day-grouped timeline of every document, decision, and posting run.

FAQs

Recutr is a document operations desk for finance teams. Invoices and purchase orders arrive from Gmail, an IMAP mailbox, or an upload. Sift classifies each document. Scribe drafts the record. Proof checks it against the source. Your team sees the exceptions, approves the rest, and keeps an audit trail for every decision.

Put invoices on the desk

Recutr is a managed workspace with AI, hosting, backups, and updates included. Start with your first inbox.

See pricing